A Belgian public-sector organisation responsible for radioactive waste management is strengthening its purchasing service to ensure correct processing of procurement procedures and invoice flows. The role focuses on daily support and coordination of the transactional ERP, specifically Microsoft Dynamics AX, and on the administrative follow-up of public procurement and purchase orders.
The mission
The purchasing service manages public procurement, purchase orders and invoice verification through an ERP-driven process, with Microsoft Dynamics AX as the transactional system. Your work will support the integrity of procurement records, the correct routing of verification and approval flows, and the continuity of supplier and contract data used across the organisation.
On a day-to-day basis you will coordinate administrative tasks inside the purchasing team, act as the first point of contact for internal and external stakeholders, and maintain the data and documents that keep purchases moving from request to payment. You will also suggest improvements to the ERP usage and established procedures to reduce errors and streamline approvals.
Your responsibilities
- Coordinate the creation and follow-up of catalogue items and purchase orders in Microsoft Dynamics AX, ensuring entries are complete and consistent.
- Verify whether new purchase requests can be integrated into existing contracts and enter contract metadata (supplier identity, contract reference, award method) into the ERP.
- Produce and dispatch purchase orders, monitor approval and verification flows, and follow requests through to closure to ensure timely payment.
- Serve as the first point of contact for internal requesters and external suppliers on administrative and ERP-related questions, resolving routine issues and escalating when needed.
- Maintain and update the purchasing service databases, perform daily archiving and document management according to internal rules.
- Propose practical enhancements to ERP procedures and support the team with meeting planning, mail handling and logistical tasks.
Your profile
Essential skills
- Practical experience in following up public procurement and purchase dossier administration, with an understanding of public procurement documents and timelines.
- Working knowledge of Microsoft Dynamics AX or a similar ERP for procurement, including data entry and monitoring approval flows.
- Comfortable working with databases and competent in Microsoft Office applications for document preparation and data handling.
- Ability to work both autonomously and in a team, with a clear sense of organisation and priority management.
- Good interpersonal skills, diplomatic and assertive when dealing with internal and external stakeholders.
Languages
- French, C1 (very good oral and written command)
- Dutch, C1 (very good oral and written command)